Shift Scheduling: Manage Employees and Tasks Efficiently
Do you spend too much time coordinating employees, assigning tasks and making the rota add up? With our platform you can plan employee shifts, keep track of working hours and adjust the plan when things change. Fewer spreadsheets, less admin and a better overview of who works where and when.
When you have employees working at different locations and times, shift scheduling can quickly become a time-consuming task. Who will take care of the extra cleaning on Friday? Who has time for a new client? And how do you keep everything running smoothly when an employee calls in sick? With our smart software, you can manage all your scheduling from one central overview. You can, among other things:
Create shifts and tasks
Schedule when tasks need to be completed and assign them to the right employees.
Assign tasks to employees
Easily move tasks around in the schedule using drag-and-drop.
Track employee working hours
Get a clear overview of scheduled hours and employee availability.
Manage absences
Take employee absences into account when planning shifts and staffing.
Schedule recurring tasks
Set up recurring tasks so you don’t have to manually schedule the same visits every time.
Task Scheduling Across Customers and Locations
In a service business, scheduling tasks isn’t just about deciding when employees should show up for work. You also need to keep track of which customers need to be visited, where tasks need to be carried out, and how much time is allocated for each job.
For example, if you run a cleaning company with 20 employees working at different locations, you can use the scheduling system to assign daily tasks and get a clear overview of each employee’s workweek.
You can also create additional tasks and reschedule planned visits if a customer changes their appointment. This makes it easier to manage both recurring service agreements and last-minute jobs.
If your employees visit multiple customers throughout the day, you can also add Lummi’s route planning module, which helps you schedule tasks based on locations and driving times.
The employees' planned week
Anna
34 of 37 h
Mikkel
37 of 37 h
Sara
41 of 37 h
Shift Schedule Changes Are Automatically Updated for Employees
Shift schedules often change throughout the week. A customer cancels, a task takes longer than expected, or an employee needs to take over a colleague’s work.
With Lummi, you can make changes to the schedule directly in the system.
When you reschedule a task, the employee’s schedule is automatically updated, and the change is reflected on their phone. This means you don’t have to send out new shift schedules every time something changes. Employees can view their tasks while you maintain a clear overview from the office.
When a task is moved
1
The office moves the task
Drag and drop
2
The plan is updated
Straight away
3
The employee sees it
On the phone
Staff Scheduling for Cleaning and Property Maintenance
Lummi is particularly well-suited for service businesses where employees carry out tasks at different customer locations.
Staff Scheduling for Cleaning Companies: If you run a cleaning company, you often need to coordinate regular cleaning appointments, additional tasks, and employees working at different times. With our system, you can bring all cleaning tasks together in one schedule and get a clear overview of which employees are assigned to each customer. This makes it easier to manage changes and ensure that tasks are distributed efficiently.
Scheduling for Property Maintenance: If you work in property maintenance, your daily tasks may range from stairwell cleaning and property inspections to minor maintenance work. With Lummi, you can schedule work across multiple properties and employees, giving you a clear overview of both recurring tasks and additional service visits. This helps you stay organized, even when managing multiple customers and locations.
Typical tasks in the plan
Office cleaning
Daily
Stairwell cleaning
Weekly
Property inspection
Monthly
Questions we usually get
What gets asked before the first demo.
Can employees see changes to the plan on their phone?
Yes. When a task is moved, the employee's plan is updated and the change shows on the phone. You do not have to send new rotas around.
Do regular tasks have to be planned every time?
No. Recurring tasks are created once and are then part of the plan, so the same visits do not have to be planned by hand again.
Does the planning take absence into account?
Yes. Absence is shown in the planning, so you can see who is available when you assign the tasks.
Can tasks be planned around driving time?
Yes, with the route planning add-on, which plans the tasks from addresses and driving times.
Shall we show the planning with your own employees?
Create an environment with your own brand, or call and we will show the planning board in half an hour. Bring a week's plan along.
